Medical Billing Intake Specialist- #2074


Detect cancer early, when it can be cured.

The Medical Billing Intake Specialist is responsible for entering required billing information into GRAIL’s payment systems. In addition to being responsible for identifying accessions that require intake team support, the Intake Specialist is committed to accurately obtaining, entering, and auditing information required to successfully collect payment for GRAIL’s test. The Intake Specialist will also be responsible for following up with patients and healthcare providers to collect missing information that is required by GRAIL to process samples in the laboratory. The Intake Specialist demonstrates a firm understanding of the importance of exceptional service within the realm of cancer care. This position requires excellent attention to detail, effective written and verbal communication skills, the ability to multitask, flexibility regarding tasks and schedule, and the ability to work independently as well as within a highly-collaborative team environment. It also requires patience, respect for others, compassion, and positivity. The Intake Specialist is committed to personal and professional change and growth, meeting the needs of the customer and company, and making a true difference in business operations, collections, and the healthcare landscape as a whole.

The candidate should live in the bay area with the ability to come to our headquarters in Menlo Park.

You will:

  • Work closely with the Accessioning Team to collect credit card payment information for patient-bill accessions and process payment with our billing vendor.
  • Collaborate with the Customer Service team to help resolve missing information that is required in order to process samples and bill our customers.
  • Respond to inbound communication within GRAIL’s on-site customer call center environment in accordance with scripts and communication guidelines, as needed.
  • Initiate outbound communication with patients, physicians and other medical personnel to expeditiously resolve issues related to billing, and other missing information required by GRAIL to process samples, as needed.
  • Demonstrate ownership of each customer interaction, seeing all cases through to completion.
  • Accurately document all customer interactions in GRAIL’s customer relationship management (CRM) software.
  • Successfully navigate GRAIL’s laboratory information management system (LIMS) to identify accessions that are missing payment and other information.
  • Demonstrate a working knowledge of laboratory and billing operations.
  • Ensure proper completion of assigned tasks during scheduled working hours.
  • Maintain the highest level of courtesy and hospitality under all conditions.
  • Embody GRAIL values and communicate with others in accordance with these standards.
  • Remain composed in conflict situations and escalate issues when appropriate.
  • Demonstrate a thorough knowledge of GRAIL products and procedures.
  • Communicate effectively with coworkers and non-laboratory personnel.
  • Adhere to Standard Operating Procedures (SOPs) pertaining to medical billing, customer service, and accessioning issue resolution.
  • Abide by PCI, CLIA, CAP, HIPAA, and other state, federal, and regulatory guidelines.

Your background should include:

  • A Bachelor’s degree or an equivalent combination of education and experience.
  • A minimum of 3 year medical billing experience in the laboratory or in a closely-related field..
  • Strong communication with co-workers, managers and customers.
  • Strong organizational skills and meticulous attention to detail.
  • Ability to accept, integrate, and apply constructive feedback in a professional manner.
  • Ability to prioritize tasks and drive results with a high emphasis on quality.
  • Ability to work as part of a team within a highly collaborative environment.
  • Strong computer, internet, and software operation skills.

Preferred Qualifications:

  • Medical Billing certification from a reputable institution (such as the American Academy of Professional Coders / AAPC) is preferred.
  • Technical computer proficiency (Google Docs, Google Sheets etc.)

GRAIL is an Equal Employment Office and Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. We will reasonably accommodate all individuals with disabilities so that they can participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Following extensive monitoring, research, consideration of business implications, and advice from internal and external experts, GRAIL has made the decision to require all U.S. employees receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

Tagged as: intake, medical billing

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